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From media strategy to reputation management, we explore the trends shaping public perception and share the approaches that drive measurable results for growing brands.
I recently watched Dark Waters, which depicts the toxic chemical spills scandal that ultimately led to U.S. chemicals giant DuPont paying $671 million to settle more than 3,500 lawsuits in 2017. I had never heard of the scandal before watching the film, and learning more about it has consumed my free time since then. I highly recommend starting with this New York Times article for more details.
For background, DuPont’s plant in Parkersburg, W. Va., contaminated the local water supply with perfluorooctanoic acid (PFOA), also known as C-8, which manufacturers use in products such as Teflon. The contamination had a “probable link with six illnesses” among the local population, including kidney and testicular cancer. However, products manufactured with C-8 were an essential part of DuPont’s business, worth $1 billion in annual profit.
DuPont, which had used C-8 since the 1950s, knew since the early ‘80s that the chemical was toxic to humans but only agreed in 2006 to phase out its use. Though the company continued to deny wrongdoing, it’s become one of the classic cases in which business leaders pursued a strategy that could cause human harm long after the risks had come to their attention.
Another article in The Intercept outlines DuPont’s media relations strategy through the ‘80s and ‘90s.
According to the article, DuPont prepared and rehearsed the media strategy if word of the contamination reached the public. In 1984, a DuPont PR team drafted the first of several “standby press releases” and its guide for dealing with the potential press interest offered assurances that only “small quantities of C-8” are discharged to the Ohio River and that these “extremely low” levels would have no adverse effects. They wrote, “When a hypothetical reporter, who presumably learned that DuPont was choosing not to invest in a system to reduce emissions, asks whether the company’s decision was based on money, the document advises answering ‘No.’”
In 1989, DuPont purchased local fields with contaminated water wells and listed its decision because it was in “the interests of protecting our plant site from public liability.” But if the hypothetical reporter were to ask whether DuPont purchased the land because of the water contamination, the suggested answer listed in the standby release was to deny it and to state instead that “it made good business sense to do so.”
In 1990, scientists discovered how C-8 might cause at least one form of cancer in humans. In 1991, it became clear not just that C-8-exposed rats had elevated chances of developing testicular tumors but that the mechanism by which they developed the tumors could apply to humans. That same year DuPont also discovered that C-8 was present in a landfill near the plant, which it estimated could expel waste containing 100 times its internal maximum safety level. All these events once again spurred DuPont to draft contingency press releases and rehearse its media strategy. In this case, one of the draft releases from 1991 stated that DuPont studies showed that “C-8 has no known toxic or ill health effects in humans at the concentrations detected.”
None of these press materials saw the light of day. According to The Intercept, it was almost two decades until the public understood how toxic C-8 was and how widely it had spread.
The unfortunate situation with DuPont is an excellent reminder to us about the importance of ethics in public relations.
Since protecting the reputation and valuation of a company is foundational to PR, an unfortunate belief is that the term “public relations ethics” is an oxymoron: either an unreal possibility or the practice of deception. However, PR pros know ethics and trust are at the center of what we do.
PRSA outlines its code of ethics and professional values on its website. Included in its list of professional values are advocacy and honesty. They define advocacy as serving “the public interest by acting as responsible advocates for those we represent. We provide a voice in the marketplace of ideas, facts, and viewpoints to aid informed public debate.” PRSA defines honesty as adhering to “the highest standards of accuracy and truth in advancing the interests of those we represent and in communicating with the public.”
The PR Council, of which Communique PR is a member, also has a code of ethics. See here for more information. They also provide some excellent guides, for instance, Handling Ethical Concerns: A Guide for Managers, Social Media Do’s and Don’ts, and Ethics as Culture Discussion Leader Workbook.
If company spokespeople and PR reps lie or omit the truth, it may mean the company will survive the day or temporarily escape the consequences. But ultimately, taking this path means an organization trades a precious resource – credibility. Unethical PR practices do not work in the long run. Instead, we must choose honesty and integrity.
Most, if not all, PR professionals are often left wondering if their pitch was opened and what the targeted reporters thought of it. Well, now we have some insight into whether or not journalists are opening email pitches or filing them away.
Recently, a report by Propel analyzed 1 million pitches sent to journalists to better understand if email pitches result in media coverage. Not only did the report analyze if emails resulted in coverage, but when pitches were opened, if they got a response and when journalists are pitched.
Below are some of the most interesting findings from the report:
- 8% of PR pitches result in media coverage
- Of more than 726,000 emails sent, only 29% were opened and only 3% got a response
- Most pitches are sent between 9-11 a.m.
- About 82% of pitches are opened within the first four hours of it being sent
So, with this data in mind, here are a few best practices when developing and distributing pitches.
Ask for Feedback
If you receive a response from a reporter, understand the value in that, even if they don’t want to pursue the story you presented. If a reporter turns down your story idea inquire as to why. This will do two important things. First, it’ll provide you with information about what didn’t work about the pitch. Perhaps there wasn’t enough supporting data or it wasn’t timely enough. Second, it will demonstrate to the reporter that you are committed to sharing story ideas that are valuable to them and tailored to their beat and interests. Building relationships with influential reporters is a key component of successful media relations.
Get Creative
Of course, story ideas require unique angles, controversial perspectives and more to be of interest to a reporter, but you also need to get creative in your pitching strategies and presentation.
Try pitching a reporter at different times of the day or test out different types of formatting for your pitches. This will give you an opportunity to determine if a specific style, pitch length, time or element seems to be more effective in capturing reporters’ attention.
Additionally, ask your colleagues what has worked best for them. Among all individuals conducting media outreach, there should be a trove of information to help inform what will be most effective.
Don’t Underestimate the Power of a Subject Line
If less than 30% of emails are opened, then there is no doubt that the subject line is crucial. Subject lines should be clear, concise and compelling. An effective subject line will likely be the difference between an opened vs. an unopened email, so give it just as much thought as the pitch itself.
Monitor Coverage
If there are a few select reporters that are highly relevant to a particular client, monitor their work closely. It will not only help you understand the topics that interest them and the style of their writing, but you may also find opportunities to send the journalist a one-off idea, source or stat relevant to their most recent piece. Not all outreach should be in the form of a formal campaign.
Media relations is a key foundation to public relations strategies. In order to be effective in capturing media’s attention and building relationships, it is critical to present ideas and resources that are valuable to each reporter.
One of the most exciting parts of a survey is analyzing responses because you’re likely to find patterns in the data that help you better understand your assumptions and learn about your topic of interest. However, like many elements in the process, your analysis and conclusions can be inaccurate without research, forethought, and expert input.
This blog is the culmination of my three-part blog series, which started with Thoughtful Survey Design, on defining your population and survey purpose, followed by Intentional Query Design, on question types and tips for writing queries. In this blog, I’ll cover how to share your data.
I hope this blog can be a springboard for further study about survey analysis. Many people focus their entire careers on statistics, data science, and data visualization, so if you don’t fully understand something, I recommend seeking help from one of these experts. Ensuring accuracy is crucial because numbers have a unique power for many people as they seem to be objective pieces of evidence. However, data can easily be misinterpreted or misconstrued.
Once you’ve closed your survey, pulled the results, cleaned up the data, and comb through your data to find trends and identify outliers. Qualitative data includes labels, names, and descriptive information that can either be unordered (nominal) or ordered (ordinal). In comparison, quantitative data reflects the measurement of a quantity where the difference between integers is the same throughout the scale.
When finding trends within qualitative data, look for frequency calculations like proportion, percent, and ratio. Even if numbers represent qualitative data, you can’t calculate means, standard deviations, or other statistics because the intervals between responses may differ.
When analyzing quantitative data, there are generally three qualities that describe data.
- The range defines the possibilities of a particular piece of data.
- The central tendency, often represented by the mean, the median, or the mode, suggests an expected value for a specific population.
- The variability, often quantified with the standard deviation or with percentiles, describes where individual pieces of data end up within the range. These three elements act as a summary of that data for your sample.
One fantastic way to discover trends and convey data is to use data visualizations such as histograms, scatter plots, maps, timelines, and word clouds, among other options. Data visualizations allow you and your audience to visually see trends.
Once you have your calculated statistics, the next step is to draw conclusions through inference, taking many data points and uses them to draw a general conclusion. One key element to remember when forming inferences is that your sample’s demographics should reflect the characteristics of the population. Ideally, your sample should be random and representative of the entire population.
To effectively extrapolate to your population, it’s essential to collect enough samples. Check out this sample size calculator to ensure you have adequate responses from your population, but a sample size of 30 is generally the minimum.
When sharing your findings, you may have multiple categories of audiences, including the respondents, current and potential customers, stakeholders, or media, and each may need a different set of messaging or visuals.
In addition to understanding the key findings, stakeholders may want to see your survey methodology, population descriptions, statistical significance claims, and notes about pervasive trends and notable outliers. Others may make future decisions or pose future surveys based on your work, so helping them be as educated on the data as possible may give them confidence.
The media is likely to appreciate newsworthy information. Often this means timely survey findings, which can include information that shows conflict, is relevant to many people, has proximity to their beat or geographic location, relates to well-known cultural figures, or appeals to emotion.
Here are some final tips to keep in mind when developing the messaging for each audience:
- Share your sample size, estimated population size, any bias you encountered, and, if applicable, your self-selection bias rate.
- Think about the numeracy of the readers and how you may need to provide additional context to help them accurately digest the statistics you provide.
- Remember and emphasize that correlation does not imply causation.
- If possible, share anonymized and well-formatted data with journalists to allow them to verify your findings or potentially identify other trends.
Surveys are a powerful mode of social research. With forethought and intentionality, a survey’s conclusions can be compelling and allow stakeholders to leverage the data for future business decisions.
“I have no special talents. I am only passionately curious.”
– Albert Einstein
Einstein may have been selling himself short, but he raised a valid point. Often, pursuing curiosity can result in successful outcomes.
How often have you dismissed something – a memo, an email, a news article, or a social-media thread – because it wasn’t interesting? Or have you been in an audience and tuned out the speaker because what they were saying didn’t connect with you?
These are all instances when your curiosity diminishes to a halt. And why not? It’s easy to disregard and ignore the mundane, or conversely, gloss over the finer details of esoteric and complex matters.
However, a lack of curiosity can be enemy no. 1 when it comes to writing, researching, reporting and unlocking creativity. A lack of inquisitiveness impedes the influx of new ideas, while a curious mind puts you on the path toward answering the ever-important question “Why?” And for PR professionals, being creative and answering the “Why?” is at the essence of the work we do.
Think about it: Drafting a press release for a new product and need to emphasize the product’s importance? Or amid a PR crisis and need to craft positive messaging to save the day? Creativity is at the heart of these tasks and is critical to achieving success in our work. And, as research has shown, curiosity breeds creativity.
So, in the realm of PR, how do we harness curiosity to unlock creativity? Here are a few tips that might help.
Practice Active Listening
Learning to listen is truly a skill, as active listening is critical to understanding vital information. Maybe you need to connect with a corporate leader or subject matter expert to obtain essential details about a company announcement, a new product launch, or an upcoming event. Active listening helps you secure all the information you need.
It can be easy to regard the importance of active listening as cliché, but to successfully listen requires effort. One must concentrate on absorbing the information and respond to it appropriately. Focusing on the speaker requires the listener to tune out their physiological noise, distractions, and wandering thoughts. It also requires the listener to digest the information without letting their own biases interfere.
The successful practice of active listening will not only result in understanding another person’s message, but it will also help broaden your knowledge with the perspectives of others.
Read and Write Frequently
Reading a wide range of material is essential to cultivating ideas. For instance, when working on news stories, reporters often immerse themselves in reviewing source material such as public records, financial reports, and other relevant articles. Additionally, reading reviews and soliciting the input of others can help spark ideas and result in gained knowledge or insights. Maybe you agree with what’s being said or written – or perhaps you think a counterpoint is needed.
Writing also can help you process the information you digest and stumble upon new ideas to write about or pursue. These ideas can come while researching a topic for another project you’re working on and result in many avenues for you to explore.
Follow Your Curiosity – and Stay Curious
For those who remain curious, the good news is that they will never run out of ideas. Curiosity leads to input for the creative well; there is always something new to explore or another perspective to consider.
If you stumble upon something that intrigues or surprises you, don’t hesitate to explore it further. When your curiosity is piqued, it increases your creativity. Follow your interests and maintain a curious mind. In doing so, you will attain the knowledge you need to be successful and maybe even surprise yourself with what you’re able to achieve.
If you’re looking for resources on the importance of diversity, equity and inclusion in the workplace, or how to prevent workplace harassment, below you’ll find a series of articles from Kantola Training Solutions.
These articles cover a range of topics from workplace harassment in the remote environment to how to create a DEI program that contributes to employee retention.
- Business.com, Workplace Harassment in a Remote Environment – YouTube, May 7, 2021
- Business Law Today, Understanding the Costs of Harassment Prevention and DEI Training, May 13, 2021
- Compt.io, How to create a DEI program that unlocks employee retention, May 18, 2021
- Risk Management Magazine, The Case for Effective DE&I Training, June 23, 2021
- HR.com, Diversity, Equity, And Inclusion: A Bridge From Risk Mitigation To Culture Change, June 29, 2021
- HR Daily Advisor, Remote Sexual Harassment: It’s Happening. Are You Ready?, July 15, 2021
- HR.com, 10 Ways To Uncover The Power Of Generational Diversity, July 19, 2021
We hope these resources are helpful, and, if you’re a journalist writing on this topic, please reach out! We’d welcome the opportunity to connect you with the experts working for Kantola in support of your reporting on these or similar topics.
You can also read about Kantola’s CEO, Sarah Rowell, in an interview she gave to the Boston Consulting Group here.
The Tokyo Olympics are in full swing, and news is breaking constantly. With nearly every mainstream news outlet covering the 2020 Tokyo Games, AP Stylebook published a topical guide for writers. It also held a special Olympic-themed #APStyleChat on its Twitter account.
During these chats, the AP team shares tips for writing and answers commonly asked questions about AP Style relating to a specific theme, topic or event. The team’s guidance compiled in the topical guide and the Olympic AP Style Chat are from the “Olympics” entries in the AP Stylebook and from common usage in AP sports stories.
Before diving into some nuanced tips, it’s important to cover how AP Style suggests referencing the Games.
- Games or games? According to AP Style, writers should capitalize all references to “Games,” even when written alone. In the topical guide, AP Style specified that this rule changed from past years when “Games” was only capitalized when grouping it with the host city or year. The editors made this change to be consistent with the International Olympic Committee (IOC)’s widespread usage.
- 2020 or 2021? Although a likely well-known style preference by now, it’s worth noting that the IOC uses the year “2020” to reference these Games, even though it is 2021.
- Where to place the year? According to AP Style, the year should always precede the host city and the word “Olympics.” Further, writers should not reference the Games as “Tokyo 2020 Olympics” or “Tokyo 2020 Games.” “Tokyo 2020” is a marketing term and does not align with AP style. Instead, writers should use the phrases “Tokyo Olympics” or “2020 Tokyo Games.” “Summer Olympics” is also acceptable.
Now that the naming is out of the way, below is some of the other AP Style guidance that the team discussed during the “Olympic Style Chat” on July 21.
- “USOPC” is acceptable on the second reference for the U.S. Olympic & Paralympic Committee. The ampersand is part of the formal name. Writers should not spell out “and.”
- AP Style directs writers to use “Olympic” and “Paralympic” as adjectives to identify an athlete and their respective sport, e.g. “Olympic swimmer” and “Paralympic events.” Further, the adjectives “Paralympic” and “Olympic” should be written without the terminal “s” and always capitalized.
- When referencing Russian athletes competing at the Games, writers should use “Russian Olympic Committee” or “ROC.” This edit is necessary after the Court of Arbitration for Sport banned Russia’s flag, anthem and team name.
- Writers should capitalize “Olympic Village.” According to the AP Stylebook’s topical guide, the phrase “athletes village” is acceptable but should remain lowercase and without an apostrophe.
- Although it is tempting to say “opening ceremonies,” AP Style writes the Olympic opening ceremony and closing ceremony as singular events. If writers group the two ceremonies, it is OK to say “Olympic ceremonies.”
The Olympic Games are exciting to watch, but many individuals find themselves reading about the events given the time difference. Keep these style rules in mind as you read articles or write stories about the Tokyo Olympics.
For more updates on all things AP Style, follow @APStylebook or check out some of Communiqué PR’s past AP-themed blog posts: