Insights for Leaders Navigating
Visibility, Credibility, and Growth.
From media strategy to reputation management, we explore the trends shaping public perception and share the approaches that drive measurable results for growing brands.
Email is a primary form of communication for many professionals. What once was a casual correspondence now serves as the primary means for many people to share information.
At Communiqué PR, we ensure we are developing clear messages when communicating over email. To do this, we recommend having someone else review your note. Having another set of eyes look over what you’re communicating will help ensure that you are clearly delivering the best message possible.
I recently came across an article in Ragan.com written by Josh Gordesky that highlights email mistakes you should never make. I’ve included some of those suggestions below, along with examples from my own experience.
Are you guilty of any of these?
- Your email is too long. Emails should be clear and concise. If your email is too long, your recipient will likely lose interest. In addition, long and scattered emails can be perceived as careless or not important. Also, large chunks of text can cause a reader’s eyes to glaze over. Gordesky suggests setting a 300-word limit for email to ensure you have a clear focus and eliminate useless words. When detailing a complicated topic, I like to bullet out information that is most important or limit paragraphs to a few sentences to make the email easy to scan.
- Your email is too vague. Many people scan email subject lines and decide what to open, delete or file in a matter of seconds. If your subject line is vague or the beginning of your message is not compelling, you could risk having an important message be deleted. For tips on making a subject line sexy, read our previous blog post.
- Your email is too self-centered. Consider your audience and their needs as you write an email. As communication professionals, we try to anticipate the needs of our clients when communicating. If your note contains too many “I” statements, your reader could lose interest. Put the focus back on the recipient. Instead of saying, “I will send you a draft tomorrow” try the occasional, “You will receive the draft tomorrow.”
- Your email is too passive. Sentences written in an active voice tend to get your point across more quickly and clearly. For example, a passive sentence reads, “The document was delivered by the Fedex man.” In an active sentence, the message now reads, “The Fedex man delivered the document.” This is a much more concise sentence. For more tips on how to write active and avoid passive, visit Grammar Girl, this is a great tool.
- Your email has too many attachments. Some people include attachments as context for their email, but this can cause information overload that can detract from your message. A reader can be easily confused by too many attachments. If possible, copy and paste the referenced text from the attachment into the text of the email. It makes it easier on the recipient.
As the workforce becomes more mobile in nature, a clearly developed email will save you and your reader valuable time.
Recently I have been reflecting on Communiqué PR’s standard of practice and our philosophy around client service. Colleen Moffitt and I feel passionately about the topic and how we apply these standards.
Here is how we describe our client-service ethic:
1. First and foremost, it means having a client-centered perspective, acknowledging the clients’ needs and putting service ahead of self-interest. It’s about partnership and making the client’s life as easy as possible while helping the individual and her company meet key business and communication objectives.
2. It means delivering quality work as aggressively as possible. At Communiqué PR, this means striving to get work done as soon as possible as opposed to right before it’s needed or due.
3. Client service means adding value with each interaction. To do this, we have to understand what an individual and the organization values. We have to strive to understand this and even be a step ahead of clients.
4. It’s about showing we care about each individual manager or executive. We work to demonstrate that we have a vested interest in the individual’s success. We understand that to achieve client delight and retain business, it is not enough to simply deliver the work. People want to know we care deeply about them.
5. It’s about sharing how we can help as opposed to saying what we cannot do. Whenever possible, we look for solutions to problems and how we can positively impact the outcome.
6. It’s about establishing shared expectations around when work will be completed, what it will cost, and what results will be achieved. Some examples of how we arrive at shared expectations include:
Suggesting a deadline, but asking the client when he/she needs the work. “If I deliver this to you by ____________, will this meet your needs?” Or “If we secure five articles in these publications ________, will that be considered a win for you?” Or “Would it be helpful if we outlined our thoughts on ___________?”
7. And finally, it means having an ability to read between the lines on client requests. What is the individual’s underlying need and message? How does he or she feel about the work or working with us on an emotional level?
It is not always easy to apply these principles, but our goal is to provide exceptional service as we harness PR and social media to drive meaningful and measurable results. And we’ll continue to aspire to uphold these standards with each client interaction.
Jennifer
Not many social media tools enable a Syrian native living in America with his newborn baby to virtually see his family for the first time in 18 years. It’s now possible using Google+ and its new app “Hangouts,” a powerful way to connect people around the world using live multi-way video chats among up to 10 simultaneous users.
This was the opening story at a Puget Sound American Marketing Association event I recently attended. The presenter, Amit Fulay, product manager for Google+ Hangouts, used his Syrian friend as an example to showcase the powerful impact Hangouts can have. Hangouts allowed Amit’s friend, his friend’s sister in Dubai, his mother and father in Syria, and other family members around the world to virtually congregate for the first time in nearly two decades.
Not only can Google+ Hangouts dramatically impact personal experiences, it also can impact how people engage with brands, businesses and other key audiences. We recently posted a blog on Google+ detailing the benefits of adopting a page and offering guidance on how to get started with Hangouts and Circles. (A Circle allows individuals to group his or her followers.)
While Amit’s presentation reinforced our impression that Google+ is likely to have a big impact on businesses, the most successful users of this new platform are the ones who recognize that different groups care about different things and target their messages accordingly. With Hangouts, Google+ now offers any person or business a great opportunity to make sharing information more targeted, personal and integrated.
Several other success stories Amit shared about Google+ include:
- Dell: Known for technology services, devices and support, Dell has created an impressive presence on Google+. CEO Michael Dell hosts Hangouts to engage with the public and establish a personal connection with Dell’s customers. According to an article published by GigaOM, Dell also is considering hosting customer service through Hangouts as well, moving beyond the traditional call-center environment.
- Dallas Cowboys: This NFL team is considered one of the most successful brand pages on all of Google+. Some 16,300 people have added the Dallas Cowboys to their personal Circles and the team recently had multiple players participate in Hangouts to connect with these fans and answer their questions. Although Hangouts only allows 10 participants at one time, with the Hangouts On Air feature, a Hangout can be broadcast to other viewers who are able to watch the proceedings in real time. The feedback from fans has been very positive.
- Will.i.am: Famed producer, rapper and frontman for the Grammy-winning “Black Eyes Peas” broadcast a concert in Central Park via Hangouts. In between sets during the concert, he shared the behind-the-scenes activities with thousands of fans across the globe. The Hangouts he hosted received an overwhelmingly positive response, and by using the Hangouts On Air feature, it was recorded, archived, edited and pushed to YouTube for further viewing.
- AKB48: This unique 59-women music group sent Google+ viral as the new social media tool in Japan. Google+ has the ability to translate comments, posts and more on AKB48’s brand page into various foreign languages for people around the world who want to know what is happening with the group. Similar to Will.i.am’s efforts, AKB48 hosts Hangouts with fans and broadcasts concerts. In addition, the AKB48 brand page connects to separate Google+ pages for each member of the band, making them more individual, personable and accessible to fans. This makes their overall brand page engaging, unique and exciting for fans around the world.
- Daria Musk: This talented musician is Google+’s first music star. She has an incredible story on her website describing a transformation from hopeful small town musician to world renowned singer/songwriter using Google+. On July 16, 2011, Daria hosted the first ever “pro-level Google+ Hangout Concert” in which she drew thousands of viewers and participants from around the world. On Daria’s website she explained audience members “came up with an etiquette of ‘rotating’ in and out of the 9 ‘front row seats’ inside the Hangout to let other people interact with me where we laughed, marveled at the technology and became friends as I played and sang through the night.” You can read more about Daria’s experience here.
Amit concluded the presentation by highlighting the key ways to achieve success on Google+:
- Make a brand page accessible, personal and engaging
- Segregate your customers for targeted communications
- Focus on organic experiences
- Think social and real time
- Plan for reach
- Broadcast, multicast and unicast
With these closing remarks, Amit intended to give each audience member a leg-up on getting their Google+ brand pages off and running.
Have you interacted with customers on Google+ Hangouts? How do you utilize the app? We would love to hear your comments and opinions about building a brand with Google+ Hangouts.
Katherine Turney
As PR practitioners, the Internet is a powerful tool for storytelling, via blogs, newswires, social media sites and more. SOPA and PIPA have the potential to dramatically impact these channels, so we have been carefully monitoring the debate and watching protests unfold.
Content creators at the highest risk of piracy are proponents for the acts, and for good reasons. The music and film industries have struggled with protecting stolen content for years. Illicit content is swapped and traded daily through torrents and other file sharing sites, and industry professionals want websites to be held accountable for stolen content. As Motion Picture Association of America’s Michael O’Leary said in an interview on PBS Newshour, “It’s not just the film producers who are hurt, it is millions of Americans who make their livelihood in the film and television production industry all across the United States.”
Online giants, such as Google, completely support the protection of copyrighted content, but they are opposed to SOPA and PIPA because the acts would hold web advertisers, search engines, Internet service providers and others accountable to restrict any content that has been accused of a copyright infringement, no matter how small or large. Many believe this changes the transparent, organic nature of the Internet. Wikipedia argues that the acts would force “website owners to police user-contributed material and call for the unnecessary blocking of entire sites.”
The contentious debate between the supporters and opposition of SOPA and PIPA has been detailed, informative and interesting, and we will continue to follow its progress and keep you posted on the outcome. Marketing Land has a very informative Q&A on SOPA if you would like more information: http://marketingland.com/what-all-marketers-need-to-know-about-sopa-1677
Today’s marketing communication professionals have a plethora of tools they can use to connect with current and prospective customers. Whether it is engaging in a strategic social media or PR campaign, hosting webinars or speaking engagements, or pursuing traditional marketing tactics, companies are often evaluating what the right marketing mix is to effectively reach their target audiences. Thanks to sophisticated technologies and platforms, it has become easier for marketing teams and PR professionals to track the success of their efforts and how these efforts have contributed to the company’s bottom line.
However, while we are often focused on the how and what we communicate, it is worth surveying your customers to hear what content they find meaningful and what communication methods they utilize most to learn more about the latest company news. This input may help to inform your decision about what programs or products you should focus on in the year ahead.
Surveys are a valuable tool in soliciting feedback and securing data from customers. They are a cost-effective and efficient way to get direct input on the wants and needs of your customers so you can better serve them. Furthermore, by asking your customers for their opinion – whether it is on a specific product or what social media platform they use most – you’re letting them know that your company cares about their opinion.
No matter the purpose of your survey, the results are only valuable and reliable if the survey is prepared correctly. Below are a few tips to consider when developing your customer survey.
- Know your Objectives. Before you begin developing your survey, identify what your objectives and goals are for conducting the survey. Are you seeking customer insights that will help inform your decisions on the launch of a new product? Or are you interested in knowing how many of your customers are using Twitter vs. LinkedIn for professional purposes? Identifying the objectives and goals up front will help you craft specific questions to capture reliable and valid results to inform your decisions.
- Identify the Target Audience. Once you have defined your goals, it is important to identify the relevant customers to participate in your survey. While there is no guarantee they will take it, you do want to make sure that those who do respond provide you with the right insight. For instance, if you are seeking feedback on a product’s performance and its return on investment for your customers, it is likely the feedback you receive from a customer who purchased the product within the last three months will differ compared to a customer who purchased the same product over a year ago.
- 3. Develop the Right Questions. Just like you, your customers are busy and don’t have the luxury of taking a long, in-depth survey. It is best to develop short, concise questions to ensure everyone understands what is being asked, and offer possible answers from which customers can select. For example, we recently developed a survey for our client Tecplot to better understand how engineers use social media. In the survey, one question asked, “What social media platforms do you use most often for professional purposes?” and offered a list of the most popular platforms (e.g. Twitter, LinkedIn, Facebook, Google +, etc.) for the recipient to select from. We also recommend including “other” as an option with an open comment box for the survey recipient to provide feedback as well.
- Leverage Your Sales Force and Social Media. While survey tools like Zoomerang and SurveyMonkey make it easy to create a survey and send out to your target audience via email, consider leveraging your sales force to solicit feedback from your customers as well. They are already on the front lines of engagement with your customers and most likely have built a strong rapport with them to capture candid feedback. In addition, social media is an excellent way to invite customers to take your survey. Whether they are a fan or follower, they are interested in your company and what news or information you have to share. When given a chance to provide feedback, they will most likely be happy to share their thoughts with you. Consider sharing the survey link in your status updates or post individual survey questions to solicit feedback from your fans.
What are some tips you have for developing successful customer surveys?
There’s a lot being said about corporate social responsibility (CSR) and what companies are doing in the realm of corporate citizenship, philanthropy and social innovation. Today, as activist groups and the media increasingly hold companies accountable for their social actions, CSR has emerged as a key priority for business leaders. However, in order to be credible and effective, it’s important to perceive CSR as an opportunity to better the world while bettering your business, rather than as a damage control strategy or simply a publicity stunt to boost your image.
Companies should be able to uphold their obligation to consider the interests of their customers, employees and communities, while still achieving the ultimate goal of creating both social and corporate value. Here are a few tips to consider when creating corporate citizenship strategies that still positively influence the bottom line.
- Map back to your business goals. This is the golden rule. Far too many companies think about corporate citizenship in a generic fashion. Rather than tying corporate citizenship efforts back to business strategies, many companies participate in charitable deeds in random, haphazard ways. However, CSR provides a great opportunity to both benefit society and strengthen a company’s competitive advantage when the strategy aligns with a company’s core business. Take the female beauty company AVON, for example. AVON’s CSR commitment is also the company’s business strategy which focuses on women’s economic empowerment and supporting breast cancer and anti-domestic violence programs. If you’re in the food industry, it probably makes more sense to focus your efforts around the obesity epidemic or community hunger rather than fixing the education system. Be sure to align your cause with your business.
- Leverage the CEO as the voice for CSR. Executive support for corporate citizenship is critical for a company’s long-term success. When CEOs serve as the face of their company’s CSR efforts, it demonstrates how central social innovation is for the respective company and corresponding business strategy. Executive leaders can play a critical role in building credibility, trust and loyalists, however, to be credible, the CEO’s commitments must be genuine and sincere. Bill Gates, founder and former CEO of Microsoft, is arguably one of the biggest philanthropists of our time. His passion for giving back and creating positive change in the world through the power of technology is engrained in Microsoft’s company culture and evident throughout its CSR strategy and citizenship efforts.
- Measure your effectiveness. Measuring your results is critical for almost any initiative. If you’re not evaluating yourself, then how do you know whether you’re successful? In order to create a sustainable CSR strategy, it’s critical for companies to develop measurability tools so they can run a cost-benefit analysis on their CSR overheads. While implementing CSR measurement will look different for every company, you must set performance metrics and benchmark your initiatives.
Is your company successful in its CSR strategy? Do you have any additional tips? We want to hear from you!